Name of Employee Undertaking this Client Sign-Off Form
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Employees Job Title
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Date of Client Sign-Off Appointment
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Pre-Booked Calendar Appointment Start Time (Digital Format)
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Pre-Booked Calendar Appointment Finish Time (Digital Format)
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Pre-Booked Meeting Reference Number
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Allocated Meeting Time
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Additional Information
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For example: If the client sign-off meeting was not scheduled, please provide an explanation below.
Start Time of Client Sign-Off Appointment (Digital Format)
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What RIBA Work Stage is the Client currently Signing-Off On?
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Did you successfully receive your Project Information from Architecture North Ltd?
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Yes
No
If you have encountered any issues with receiving your Project Information, please describe them in the space provided below.
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If Not Applicable, please enter N/A
Have you had the opportunity to review your received Project Information?
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Yes
No
Do you have any questions or concerns about the contents of the Project Information provided?
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Yes
No
Not Applicable
Client Concerns Below
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If Not Applicable, please enter N/A
Upon receipt of your RIBA Work Stage 1 Project Preparation & Project Briefing Drawings, As our client do you confirm that you approve the Project Preparation & Project Briefing Document for your project?
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If you have selected 'Not Applicable' to the question above, please provide details.
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What is the Square Meter Area of the Red Line Site Boundary (Whole Project Site Area)
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What is the Square Meter Area of the Existing Building Area
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Would you like Architecture North Ltd to commence with the next appointed RIBA Work Stage ?
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If you have Answered 'No' to the above, Please undertake a Client Off-Boarding Sign-Off with the Client
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What RIBA Workstage are you instructing Architecture North Ltd to commence with?
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Do you understand that if you have not previously accepted this scope of works from your contractual undertaking meeting, you will be subject to an administration charge and your quotation will increase in relation to inflation from when your quotation was issued.
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Not Applicable, we have not requested this Scope of Service
Yes, I understand
Original Quoted Amount for the next appointed RIBA Work Stage
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Has the instructing client accepted this RIBA Work Stage from their contractual undertaking meeting?
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If the instructing client terminates their Scope of Services after agreeing to the specified work stages in their contract, they will receive an invoice for all agreed-upon work stages that have not been completed. The invoice will reflect the full amount as outlined in the contract
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As our instructing client, you understand that commissioning Architecture North Ltd for your next appointed RIBA Work Stage will result in the issuance of an invoice covering this specific scope of work and associated disbursements.
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Not Applicable, we have not requested this Scope of Service
Yes, I understand
If you have instructed Architecture North to proceed with RIBA Work Stage 2: Concept Design, please be aware that if we do not hear from you within two weeks, we will reach out to discuss your next steps. We will maintain proactive communication before your project is paused, which will occur after 30 days of no communication. Please also note that if your project is paused, a project pause fee will apply. Do you acknowledge and understand these terms?
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If you have instructed Architecture North Ltd to commence with your next RIBA Workstage, would you like to appoint Architecture North Ltd to communicate with your adjacent property owners or residents at your project site address, discussing your proposed drawings at the relevant RIBA Work Stage to gather their feedback?
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This consultation enables us to gather feedback, address potential concerns, and maintain good relations with neighbours.
It provides an opportunity to understand any issues or objections neighbours might have, regarding the proposed project early in the design process.
By undertaking this within your client sign-off page, we can potentially mitigate any conflicts or objections before progressing further into the design stages.
This facilitates smoother project development and helps to potentially avoid disputes or issues later on.
If you have answered Yes to the question above, please be aware that, should your neighbour's raise concerns regarding your approved set of drawings and you wish to make amendments, these amendments will be subject to our approved disbursements.
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Not Applicable, we have not requested this Scope of Service
Yes, I understand
Has the Instructing Client incurred an Administration Fee?
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Yes
No
If you have answered 'Yes' to the above, Please provide Details Below:
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Has the Instructing Client incurred a WeTransfer File Retrieval Fee?
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Yes
No
If you have answered 'Yes' to the above, Please provide Details Below:
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Has the Instructing Client requested any Additional Scope of Services or Services Beyond the Original Project Brief?
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If you have answered 'Yes' to the above, Please provide Details Below:
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If Not Applicable, please enter N/A in this text box.
By instructing Architecture North Ltd to commence with the next appointed RIBA Work Stage, do you understand that we are unable to provide a specific timeframe for the completion of your drawings?
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Each project is unique in terms of the project brief, requirements, and site conditions. We assure you that we will diligently work to deliver your initial concept design drawings as promptly as possible. Please note that this is an iterative design process, therefore we will focus on accurately capturing your design intentions to develop a set of drawings that meet your needs
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Do you understand that if you have instructed Architecture North Ltd to commence with your next appointed RIBA Work Stage, drawings may not necessarily include furniture or measurements.
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From this you understand that if we do show furniture this is because it is an indicative suggestion rather than an Internal Design Project Proposal.
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Do you understand that we will not provide Interior Design Scope of Services unless Architecture North Ltd is appointed for this Scope of Service?
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If you’d like an iterative design process for your furniture layout's that addresses Size, Style Placement, etc, this can be undertaken within our Interior Design Scope of Services. Would you like to appoint Architecture North Ltd for any Interior Design Scope of Services?
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If at Work Stage 0: Strategic Definition, you have instructed Architecture North Ltd to survey any of your existing furniture in alignment with your programme of works, would you like these to be integrated into your next appointed RIBA Work Stage drawings?
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Do you understand that if you have instructed Architecture North Ltd to commence with your next appointed RIBA Work Stage drawings they may not necessarily include Landscape Design ideas
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From this do you understand that if we do show Landscape Design ideas within your drawings this is because it is an indicative suggestion rather than an Landscape Design Project Proposal
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Do you understand that we will not provide Landscape Design Scope of Services unless Architecture North Ltd is appointed for this Scope of Service?
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From this would you like to appoint Architecture North Ltd for our Landscape Design Scope of Services:
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If you have chosen to instruct Architecture North Ltd with RIBA Work Stage 2: Concept Design would you like to include any Third-Party Project Designers associated to your Concept Design Drawings?
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If you have chosen to instruct Architecture North Ltd with RIBA Work Stage 2: Concept Design Drawings, would you like to appoint a Quantity Surveyor to provide Cost Estimates for your proposed Concept Design Drawings?
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As our instructing client, do you intend to submit your drawings to the Local Planning Authority for Planning Permission?
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Would you like a hard copy of your Project Briefing Document to be sent to you?
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Postal/Collection Address
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If the client has not requested the delivery or collection of a set of drawings, please enter N/A here.
If you have requested drawings, do you have a designated safe place?
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If the client has not requested the delivery or collection of a set of drawings, please enter N/A here.
Please note that if you have requested a set of drawings to be printed and fail to collect them by the specified collection date and time, or if you have selected "Not Applicable" for any of the options provided, a copy of your drawings will automatically be sent to you via Royal Mail Special Delivery Guaranteed by 1pm, and the associated charges will apply.
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How many Project Briefing Documents would you like to Receive?
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0
1
2
3
4
5
How would you prefer to receive your printed out drawings? Delivery via Royal Mail Postage, or Collection in Person?
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If you would like your drawings delivered to you or prefer to collect them in person at our studio, please confirm that you understand this will incur a disbursement fee.
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When would you like your Drawings to be Delivered or Collected?
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Not Applicable - We have not requested any Drawings to be sent
Not Applicable - We have requested our Drawings to be Delivered via Royal Mail
Same Day Delivery
Next Working Day Delivery
3 Working Day's Delivery
5 Working Day's Delivery
7 Working Day's Delivery
If the client wishes to receive their drawings via Royal Mail, please specify the preferred postal service.
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Not Applicable - We have not requested any Drawings to be sent
Not Applicable - We have requested our drawings to be Delivered In-Person or Collected In-Person
Royal Mail Special Delivery Guaranteed by 1pm
Royal Mail 1st Class Signed For Royal Mail 1st Class
Royal Mail Tracked 24 Signature
Royal Mail Tracked 24
Royal Mail 2nd Class Signed For
Royal Mail 2nd Class
Royal Mail Tracked 48 Signature
Royal Mail Tracked 48
Would you like to receive a copy of your project material(s) in their RAW format?
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Architecture North Ltd shall not be liable for any use of any project material other than for the purpose for which they were prepared and provided by Architecture North Ltd.
If you have answered 'Yes' to the above, please undertake the Request for Information Form
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By requesting a copy of your Raw Files you as our instructing client understand that such a request releases any liability for professional negligence concerning your project. Architecture North Ltd shall not be liable for any use of the drawings and documents other than for the purpose for which they were prepared and provided by the Architect/Consultant. To open a Raw Document you need a software application that supports the format.
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Not Applicable - The Instructing Client not requested a copy of their RAW Project Material(s)
Yes, I understand
As our Instructing Client could you please confirm that you have downloaded the most recent set of drawings and have retained a copy for your records?
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We recommend saving all documents received from us in a dedicated folder on your computer. This will allow us to efficiently discuss any set of drawings according to their date of issue, as indicated in the WeTransfer email you received from us.
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By ticking this box, you acknowledge that if you request a copy of our drawings that have been previously uploaded a File Retrieval Fee will be applicable for this service.
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Instructing Client's Name
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Your Email Address
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Phone Number
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Correspondence Address including Full Postcode
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Project Site Address including Full Postcode
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Project Job Number
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As our instructing client you understand by signing off my RIBA Work Stage 1 Drawings will raise my latest invoice for this scope of works and disbursements.
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Details of How to Make a Payment can be found by following this link:
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A copy of our Company Disbursements can be found by following this link:
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Digitally Typed Signature
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Do you agree that your typed full name signature replaces, in this context, your written signature.
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Date of Declaration
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Time of Submission (Digital Format)
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Do you confirm that all the information you have provided Today is Correct
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If you would like to provide us with some feedback about your experience with us, please follow this link:
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If you would like to leave a review, please follow this link:
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Would you like to provide any Additional Information?
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If Not Applicable, please enter N/A
