Name of Employee Undertaking this Client Sign-Off Form
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Employees Job Title
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Date of Client Sign-Off Appointment
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Pre-Booked Calendar Appointment Start Time (Digital Format)
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Pre-Booked Calendar Appointment Finish Time (Digital Format)
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Pre-Booked Meeting Reference Number
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Allocated Meeting Time
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Additional Information
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For example: If the client sign-off meeting was not scheduled, please provide an explanation below.
Start Time of Client Sign-Off Appointment (Digital Format)
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What RIBA Work Stage is the Client currently Signing-Off On?
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Did you successfully receive your Project Information from Architecture North Ltd?
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Yes
No
If you have encountered any issues with receiving your Project Information, please describe them in the space provided below.
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If Not Applicable, please enter N/A
Have you had the opportunity to review your received Project Information?
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Yes
No
Do you have any questions or concerns about the contents of the Project Information provided?
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Yes
No
Not Applicable
Client Concerns Below
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If Not Applicable, please enter N/A
Upon receipt of your RIBA Work Stage 2 Concept Design Drawings, as our instructing client do you confirm that you approve the Concept Designs for your project.
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If you have selected 'Not Applicable' to the Question above, please provide details.
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From this, as our instructing client, can you confirm that the Concept Design Drawings Architecture North Ltd have developed have acknowledged, and responded to your project brief and that the initial project design brief is now derogated by the latest architectural drawings?
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If you have selected 'Not Applicable' to the Question above, please provide details.
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What is the Square Meter Area of the Red Line Site Boundary (Whole Project Site Area)
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What is the Square Meter Area of the Existing Building Area
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What is the Square Meter Area of the Proposed Concept Design Area?
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Would you like to appoint Architecture North Ltd to communicate with your adjacent property owners or residents at your project site address, discussing your concept design drawings to gather their feedback?
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This consultation enables us to gather feedback, address potential concerns, and maintain good relations with neighbours.
It provides an opportunity to understand any issues or objections neighbours might have, regarding the proposed project early in the design process.
By undertaking this within your client sign-off page, we can potentially mitigate any conflicts or objections before progressing further into the design stages.
This facilitates smoother project development and helps to potentially avoid disputes or issues later on.
If you have answered Yes to the Question above, please be aware that, should your neighbour's raise concerns regarding your approved set of drawings and you wish to make amendments, these amendments will be subject to our approved disbursements.
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Not Applicable, we have not requested this Scope of Service
Yes, I understand
Would you like Architecture North Ltd to commence with the next appointed RIBA Work Stage ?
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If you have chosen to undertake Pre-Application Advice or Outline Planning Permission, we do not advise that you undertake RIBA Work Stage 3: Spatial Coordinated Developed Design Drawings.
Engaging us to undertake RIBA Work Stage 3 would involve developing the Spatial Coordinated Design. Please be aware that this may conflict with, or require adjustments following pre-application advice or outline planning permission.
If you have Answered 'No' to the above, Please undertake a Client Off-Boarding Sign-Off with the Client
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What RIBA Workstage are you instructing Architecture North Ltd to commence with?
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Do you understand that if you have not previously accepted this scope of works from your contractual undertaking meeting, you will be subject to an administration charge and your quotation will increase in relation to inflation from when your quotation was issued.
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Not Applicable, we have not requested this Scope of Works
Yes, I understand
Original Quoted Amount for the next appointed RIBA Work Stage
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Has the instructing client accepted this RIBA Work Stage from their contractual undertaking meeting?
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As our instructing client, you understand that commissioning Architecture North Ltd for your next appointed RIBA Work Stage Drawings will result in the issuance of an invoice covering this specific scope of work and associated disbursements.
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Not Applicable, we have not requested this Scope of Works
Yes, I understand
As our instructing client, are you considering to submit your Spatially Coordinated Developed Design Drawings for preparation and submission as part of a Planning Application?
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This could include, for example, a Pre-Application Advice Application, Outline Planning Permission, Listed Building Consent, Reserved Matters Application, Conservation Area Consent, Advertisement Consent, Certificate of Lawfulness, Change of Use Application, Prior Approval Application, Tree Preservation Order (TPO) Consent, Local Authority Appeals Application, or a Planning Inspectorate Appeals Application.
If you answer "Yes" to this question, we will arrange an appointment with your Project Architect to discuss all available planning applications for your project. They will guide you through the various planning applications offered by the Local Authority and address any questions you may have regarding your application or your Planning Inspectorate Appeal Application.
If you have answered "No" to the question above, you understand that should Planning Permission be required, Architecture North Ltd is not responsible if your project requires planning submission. If you decide at a later date that you would like to submit planning permission and you require assistance from Architecture North Ltd, you understand that we will need to undertake this form submission again and book you in for a pre-planning submission client sign-off form.
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Not Applicable, we have indicated that we are submitting our drawings for Planning Approval
Yes, we understand
Within your Utilities Review, was your Project Site within an Area at Risk of Flooding?
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Within the Clients Utilities Review, did the instructing client request Architecture North Ltd to undertake a Flood Risk Assessment?
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If you are considering on undertaking a Planning Submission for your project, and your Project Site Area is in an area of Flooding, would you like Architecture North Ltd to conduct a Flood Risk Assessment?
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If you have answered Yes to the Question above, you understand that this will incur an administration charge.
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Within your Utilities Review, was your Project Site Area in an area of Contaminated Land?
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Within the Clients Utilities Review, did the instructing client request Architecture North Ltd to undertake a Land Contamination Report?
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If you are considering on undertaking a Planning Submission for your project, and your Project Site Area does contain any contamiinated land, would you like Architecture North Ltd to conduct a Land Contamination Report?
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If you have answered Yes to the Question above, you understand that this will incur an administration charge.
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Within your Utilities Review, did your Project Site have any Trees or Hedges?
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Within the Clients Utilities Review, did the instructing client request Architecture North Ltd to undertake an Arboriculturalist Report?
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If you are considering on undertaking a Planning Submission for your project, and your Project Site Area does contain any Trees or Hedges, would you like Architecture North Ltd to conduct an Arboriculturalist Report?
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If you have answered Yes to the Question above, you understand that this will incur an administration charge.
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Within the Clients Utilities Review, did the instructing client request for a Biodiversity survey to be undertaken?
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Within the Clients Utilities Review, did the instructing client request Architecture North Ltd to initiate a tender process to engage a third-party ecological or conservation expert to conduct a biodiversity survey?
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Within the Clients Utilities Review, did the instructing client request Architecture North Ltd to prepare a Supporting report to accompany your planning application?
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Has the Instructing Client incurred an Administration Fee?
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Yes
No
If the Answer to the Question above is ‘Yes', Please provide Details Below:
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Has the Instructing Client incurred a WeTransfer File Retrieval Fee?
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Yes
No
If the Answer to the Question above is ‘Yes', Please provide Details Below:
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Has the Instructing Client requested any Additional Scope of Services or Services Beyond the Original Project Brief?
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If the Answer to the Question above is 'Yes' Please provide Details Below:
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If Not Applicable, please enter N/A in this text box.
Would you like to initiate a tender process to engage a third-party Quantity Surveyor and determine a Project Costings of the Construction Cost for your approved set of drawings?
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If you have answered Yes for the Question above, please be aware that appointing a Quantity Surveyor to assess the construction cost for your approved set of drawings will incur approved disbursements. Any amendments to your drawings will also be subject to these approved disbursements.
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Not Applicable, we have not requested this Scope of Service
Yes, I understand
Would you be like to undertake an Estate Agents Valuation Appointment to determine the current value of your property before commencing with the architectural work?
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Would you like a hard copy of your drawings to be sent to you?
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Postal/Collection Address
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If the client has not requested the delivery or collection of a set of drawings, please enter N/A here.
If you have requested drawings, do you have a designated safe place?
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If the client has not requested the delivery or collection of a set of drawings, please enter N/A here.
Please note that if you have requested a set of drawings to be printed and fail to collect them by the specified collection date and time, or if you have selected "Not Applicable" for any of the options provided, a copy of your drawings will automatically be sent to you via Royal Mail Special Delivery Guaranteed by 1pm, and the associated charges will apply.
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How many Drawing Issue Packs would you like to Recieve?
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0
1
2
3
4
5
How would you prefer to receive your printed out drawings? Delivery via Royal Mail Postage, or Collection in Person?
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If you would like your drawings delivered to you or prefer to collect them in person at our studio, please confirm that you understand this will incur a disbursement fee.
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When would you like your Drawings to be Delivered or Collected?
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Not Applicable - We have not requested any Drawings to be sent
Not Applicable - We have requested our Drawings to be Delivered via Royal Mail
Same Day Delivery
Next Working Day Delivery
3 Working Day's Delivery
5 Working Day's Delivery
7 Working Day's Delivery
If the client wishes to receive their drawings via Royal Mail, please specify the preferred postal service.
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Not Applicable - We haven't requested any Drawings to be Sent
Not Applicable - We have requested our drawings to be Delivered In-Person or Collected In-Person.
Royal Mail Special Delivery Guaranteed by 1pm
Royal Mail 1st Class Signed For Royal Mail 1st Class
Royal Mail Tracked 24 Signature
Royal Mail Tracked 24
Royal Mail 1st Class
Royal Mail Tracked 48 Signature
Royal Mail Tracked 48
Royal Mail 2nd Class
Would you like to receive a copy of your project material(s) in their RAW format?
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Architecture North Ltd shall not be liable for any use of any project material other than for the purpose for which they were prepared and provided by the Architect/Consultant.
If the instructing client has answered "Yes" to the Question above, please undertake the Request for Information Form
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By requesting a copy of your Raw Files you as our instructing client understand that such a request releases any liability for professional negligence concerning your project. Architecture North Ltd shall not be liable for any use of the drawings and documents other than for the purpose for which they were prepared and provided by the Architect/Consultant. To open a Raw Document you need a software application that supports the format.
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Not Applicable - The Instructing Client has not requested a copy of their RAW Project Material(s)
Yes, I understand
As our Instructing Client could you please confirm that you have downloaded the most recent set of drawings and have retained a copy for your records?
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We recommend saving all documents received from us in a dedicated folder on your computer. This will allow us to efficiently discuss any set of drawings according to their date of issue, as indicated in the WeTransfer email you received from us.
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By ticking this box, you acknowledge that if you request a copy of our drawings that have been previously uploaded a File Retrieval Fee will be applicable for this service.
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By signing off your RIBA Work Stage 2 Client Sign-Off Page, you acknowledge, and understand that once this stage is completed, your arrangement for unlimited Work Stage 2 Meetings and Revisions for your project will no longer apply. This means that any further Revisions or Meetings related to your project will be subject to additional fees as outlined within our contract and in line with our approved disbursements.
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Yes, I understand
Instructing Client's Name
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Your Email Address
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Phone Number
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Correspondence Address including Full Postcode
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Project Site Address including Full Postcode
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Project Job Number
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As our instructing client you understand that by signing off your RIBA Work Stage 2 Drawings will raise your latest invoice for this scope of works and disbursements.
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Details of How to Make a Payment can be found by following this link:
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A copy of our Company Disbursements can be found by following this link:
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If you wish to make any changes to this form submission, that is entirely acceptable. However, please be aware that any modifications will incur an additional administration charge.
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Digitally Typed Signature
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Do you agree that your typed full name signature replaces, in this context, your written signature.
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Date of Declaration
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Time of Submission (Digital Format)
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Do you confirm that all the information you have provided Today is Correct
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If you would like to provide us with some feedback about your experience with us, please follow this link:
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If you would like to leave a review, please follow this link:
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Would you like to provide any Additional Information?
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If Not Applicable, please enter N/A
