Name of Employee Undertaking this Client Sign-Off Form
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Employees Job Title
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Date of Client Sign-Off Appointment
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Pre-Booked Calendar Appointment Start Time (Digital Format)
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Pre-Booked Calendar Appointment Finish Time (Digital Format)
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Allocated Meeting Time
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Additional Information
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For example: If the client sign-off meeting was not scheduled, please provide an explanation below.
Start Time of Client Sign-Off Appointment (Digital Format)
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What RIBA Work Stage is the Client currently Signing-Off On?
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Did you successfully receive your Project Information from Architecture North Ltd?
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Yes
No
If you have encountered any issues with receiving your Project Information, please describe them in the space provided below.
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If Not Applicable, please enter N/A
Have you had the opportunity to review your received Project Information?
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Yes
No
Do you have any questions or concerns about the contents of the Project Information provided?
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Yes
No
Client Concerns Below
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If Not Applicable, please enter N/A
Q1. Upon receipt of our RIBA Work Stage 3 Developed Design Drawings, as our instructing client do you confirm that you approve the Developed Designs for your project.
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If you have selected 'Not Applicable' to Question 1, please provide details.
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Q2. From this, can you confirm that the Spatial Coordinated Developed Design Drawings Architecture North have developed have acknowledged and responded to your project brief and the initial project design brief is now derogated by the latest architectural drawings.
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If you have selected 'Not Applicable' to Question 2, please provide details.
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What is the Square Meter Area of the Red Line Site Boundary (Whole Project Site Area)
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What is the Square Meter Area of the Existing Building Area
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What is the Square Meter Area of the Proposed Concept Design Area?
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Q4. Would you like a scaled 3D printed model of your Spatical Coordinated Developed Design Drawings to be made of your project?
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This is great for understanding your property in scale with your site context.
The model aids in presenting the design concept more vividly, allowing stakeholders, planners, and local authorities to better understand the scale, massing, and contextual impact of the proposed development.
The physical model facilitates clearer communication of the project's intent, making it easier for all involved parties to visualize the design in its intended environment.
This visual aid can often lead to more constructive discussions, enabling early identification of potential issues or areas that may require modification before formal submission of the planning application.
Finally, this is a great keepsake for you within your project development.
If you would like a 3D printed model of your Project would you like the following?
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Please select any options that are relevant to your preference
Q5. Would you like an Estate Agents Valuation (Post Construction Valuation) from your Approved Drawings
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Q6. Would you like a Build Cost Estimate of your Project, to find out how much your project will cost to Construct?
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Quantity Surveyor's Scope of Service
The number of tender submissions Architecture North Ltd receive is not within our control; whilst Architecture North Ltd make efforts to invite a range of contractors to participate, the decision to submit a quotation ultimately lies with the contractors themselves and not Architecture North Ltd.
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Q7. As our instructing client, are you considering to submit your Spatially Coordinated Developed Design Drawings for preparation and submission as part of a Planning Application?
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This could include, for example, a Pre-Application Advice Application, Outline Planning Permission, Listed Building Consent, Reserved Matters Application, Conservation Area Consent, Advertisement Consent, Certificate of Lawfulness, Change of Use Application, Prior Approval Application, Tree Preservation Order (TPO) Consent, Local Authority Appeals Application, or a Planning Inspectorate Appeals Application.
If you answer "Yes" to this question, we will arrange an appointment with your Project Architect to discuss all available planning applications for your project. They will guide you through the various planning applications offered by the Local Authority and address any questions you may have regarding your application or your Planning Inspectorate Appeal Application.
If you have answered "No" to question 7, you understand that should Planning Permission be required, Architecture North Ltd is not responsible if your project requires planning submission. If you decide at a later date that you would like to submit planning permission and you require assistance from Architecture North Ltd, you understand that we will need to undertake this form submission again and book you in for a pre-planning submission client sign-off form.
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Not Applicable, we have indicated that we are submitting our drawings for Planning Approval
Yes, we understand
Q8. Would you like Architecture North Ltd to commence with your RIBA Work Stage 4: Technical Design Drawings
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If you have chosen to undertake a Full Planning Application we do not advise that you undertake RIBA Work Stage 4: Technical Design Drawings.
Engaging us to undertake your RIBA Work Stage 4 Technical Design Drawings could need alterations or adjustments based on feedback or conditions imposed during the planning approval process.
Therefore instructing us to create the detailed technical drawings prematurely could lead to additional revisions, resulting in extra time and costs.
If you would like to undertake a Permitted Development Application we would advise you do instruct us to undertake your RIBA Work Stage 4 Drawings.
If you have selected 'Yes' to Question 8. How would you like to receive your Technical Design Project Brief?
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If you have opted for a Planning Submission, you understand that we Architecture North Ltd strongly advise against proceeding with RIBA Work Stage 4: Technical Design Drawings at this time. Engaging us to develop these detailed technical drawings prematurely may necessitate alterations or adjustments based on feedback or conditions imposed during the planning approval process. This, in turn, could lead to additional revisions, resulting in extra time and costs for the project.
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Not Applicable, we have not requested this Scope of Service
Yes, I understand
Do you understand that if you have not previously accepted this scope of works from your contractual undertaking meeting, you will be subject to an administration charge and your quotation will increase in relation to inflation from when your quotation was issued.
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Not Applicable, we have not requested this scope of service
Yes, I understand
Original Quoted Amount for RIBA Work Stage 4
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Has the instructing client accepted this RIBA Work Stage from their contractual undertaking meeting?
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As our instructing client, you understand that commissioning Architecture North Ltd for your RIBA Work Stage 4 Drawings will result in the issuance of an invoice covering this specific scope of work and associated disbursements.
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Not Applicable, we have not requested this scope of service
Yes, I understand
Q9. Has the Instructing Client incurred an Administration Fee?
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Yes
No
If the Answer to Question 9 is ‘Yes', Please provide Details Below:
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Q10. Has the Instructing Client incurred a WeTransfer File Retrieval Fee?
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Yes
No
If the Answer to Question 10 is ‘Yes', Please provide Details Below:
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Q11. Has the Instructing Client requested any Additional Scope of Services or Services Beyond the Original Project Brief?
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If the Answer to Question 11 is 'Yes' Please provide Details Below:
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If Not Applicable, please enter N/A in this text box.
Q12. Would you like a hard copy of your drawings to be sent to you?
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Postal/Collection Address
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If the client has not requested the delivery or collection of a set of drawings, please enter N/A here.
Please note that if you have requested a set of drawings to be printed and fail to collect them by the specified collection date and time, or if you have selected "Not Applicable" for any of the options provided, a copy of your drawings will automatically be sent to you via Royal Mail Special Delivery Guaranteed by 1pm, and the associated charges will apply.
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How many Drawing Issue Packs would you like to Recieve?
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0
1
2
3
4
5
How would you prefer to receive your printed out drawings? Delivery via Royal Mail Postage, or Collection in Person?
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If you would like your drawings delivered to you or prefer to collect them in person at our studio, please confirm that you understand this will incur a disbursement fee.
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When would you like your Drawings to be Delivered or Collected?
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Not Applicable - We have not requested any Drawings to be sent
Not Applicable - We have requested our Drawings to be Delivered via Royal Mail
Same Day Delivery
Next Working Day Delivery
3 Working Day's Delivery
5 Working Day's Delivery
7 Working Day's Delivery
If the client wishes to receive their drawings via Royal Mail, please specify the preferred postal service.
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Not Applicable - We haven't requested any Drawings to be Sent
Not Applicable - We have requested our drawings to be Delivered In-Person or Collected In-Person.
Royal Mail Special Delivery Guaranteed by 1pm
Royal Mail 1st Class Signed For
Royal Mail 1st Class
Royal Mail Tracked 24 Signature
Royal Mail Tracked 24
Royal Mail Tracked 48
Royal Mail Tracked 48 Signature
Royal Mail 2nd Class
Q13. Would you like to receive a copy of your drawings in RAW format?
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Architecture North Ltd shall not be liable for any use of the drawings and documents other than for the purpose for which they were prepared and provided by the Architect/ Consultant.
If the instructing client has answered "Yes" to Question 13, please undertake the Request for Information Form
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By requesting a copy of your Raw Files you as our instructing client understand that such a request releases any liability for professional negligence concerning your project. Architecture North Ltd shall not be liable for any use of the drawings and documents other than for the purpose for which they were prepared and provided by the Architect/Consultant. To open a Raw Document you need a software application that supports the format.
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Not Applicable - The Instructing Client has not requested a copy of their RAW Project Material(s)
Yes, I understand
Q14. As our Instructing Client could you please confirm that you have downloaded the most recent set of drawings and have retained a copy for your records?
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We recommend saving all documents received from us in a dedicated folder on your computer. This will allow us to efficiently discuss any set of drawings according to their date of issue, as indicated in the WeTransfer email you received from us.
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By ticking this box, you acknowledge that if you request a copy of our drawings that have been previously uploaded a File Retrieval Fee will be applicable for this service.
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Instructing Client Details
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First Name
Last Name
Email
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Phone Number
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Correspondence Address including Full Postcode
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Project Site Address including Full Postcode
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Project Job Number
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I understand by signing off my RIBA Work Stage 3 Drawings will raise my latest invoice for this scope of works and disbursements.
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Details of How to Make a Payment can be found by following this link:
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A copy of our Company Disbursements can be found by following this link:
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Digitally Typed Signature
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Do you agree that your typed full name signature replaces, in this context, your written signature.
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Date of Declaration
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Time of Submission (Digital Format)
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Do you confirm that all the information you have provided Today is Correct
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If you would like to provide us with some feedback about your experience with us, please follow this link:
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If you would like to leave a review, please follow this link:
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Thank you for signing off your RIBA. Work Stage 3 Drawings.
We will undertake your requests within the next working day.
If you have requested any visuals requests you will receive an email the next working day requesting which rooms you would like to receive visuals for, or if you would like the whole house rendering.
If your project does require planning permission, we will undertake your requested information once your application receives planning validation.
At 18:00 today you will receive a copy of your Client Sign-Off Submission, where you will have the opportunity to review your submission, and if there are any discrepancies within the submitted form please let us know within the next 24 working hours.
I trust that this meets with your approval, but should you have any questions, please don’t hesitate to contact us.
Thank you.
Please note our business opening hours are:
Excluding bank/public holidays.
You can follow us on our social media accounts, by searching @theANStudios or following this link:
Where our social media accounts show a number of projects we have, followed by the professional level of service we deliver to our clients.
Thank you for signing off at RIBA Work Stage 3!
