Name of Employee Undertaking this Client Sign-Off Form
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Employees Job Title
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Date of Client Sign-Off Appointment
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Pre-Booked Calendar Appointment Start Time (Digital Format)
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Pre-Booked Calendar Appointment Finish Time (Digital Format)
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Allocated Meeting Time
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Additional Information
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For example: If the client sign-off meeting was not scheduled, please provide an explanation below.
Start Time of Client Sign-Off Appointment (Digital Format)
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What RIBA Work Stage is the Client currently Signing-Off On?
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Did you successfully receive your Project Information from Architecture North Ltd?
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Yes
No
If you have encountered any issues with receiving your Project Information, please describe them in the space provided below.
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If Not Applicable, please enter N/A
Have you had the opportunity to review your received Project Information?
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Yes
No
Do you have any questions or concerns about the contents of the Project Information provided?
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Yes
No
Not Applicable
Client Concerns Below
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If Not Applicable, please enter N/A
Q1. Upon receipt of our RIBA Work Stage 4 Technical Design Drawings, I can confirm that I approve the Technical Design Drawings for my project.
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Q2. From this, you can confirm that the Technical Design Drawings Architecture North have developed have acknowledged and responded to your project brief and the initial project design brief is now derogated by the latest architectural drawings.
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Q3. Have your Reviewed, and Approved the Proposed Material Schedule?
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Q4. Have you Reviewed, and Approved the Proposed Guttering?
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Q5. Have you Reviewed, and Approved the Proposed Window Schedule?
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Q6. Have you Reviewed, and Approved the Proposed External Door Schedule?
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Q7. Have you Reviewed, and Approved the Proposed Heating Design Layout Drawings?
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Q8. Have you Reviewed, and Approved the Proposed Plumbing Design Layout Drawings?
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Q9. Have you Reviewed, and Approved the Proposed Lighting Layout Drawings?
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Q10. Have you Reviewed, and Approved the Proposed Mechanical and Electrical Design Layout Drawings?
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Q11. Have you Reviewed, and Approved Proposed Plug and Light Fitting Schedule
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Q12. Have you Reviewed, and Approved the Proposed Staircase Design?
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Q13. Have you Reviewed, and Approved the Proposed Interior Doors Schedules?
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Q14. Have you Reviewed, and Approved the Proposed Structural Engineer's Drawings?
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If you have answered No to Question 14, would you like Architecture North Ltd to quote for your Structural Engineer Scope of Services for your Project?
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Q15. Have you reviewed the Project Cost Estimates, and Project Budget from the Client-Appointed Quantity Surveyors?
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If you have answered No to Question 15, would you like a Build Cost Estimate of your Project, to find out how much your project will cost to Construct?
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Quantity Surveyor's Scope of Service
Q16. Would you like your Technical Design Drawings to be prepared and submitted for Building Control Approval?
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Would you like your drawing's issued to Building Control under a Builder's Notice or a Full Plans Appraisal?
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Q17. Have you reviewed the Contractor's tender submissions for your Project contractor's to obtaining a building cost estimate?
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If you have answered No to Question 17, would you like Architecture North Ltd to send your drawings to 3 of our preferred contractor's partners for obtaining a building cost estimate?
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Builder's/Contractor's Scope of Service
If you have answered Yes to Question 17, would you like to appoint Architecture North to undertake contractor selection assistance?
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Q18. For your Project do you require a party wall notice?
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If the proposed construction or renovation work is within 3 metres of your neighbour's property, a party wall notice will be required for your project.
If you intend on placing a steel beam into a shared boundary wall, or structure with an adjacent property, a party wall notice will be required for your project.
This is to inform the adjoining property owner(s) about the intended works and seek their consent or agreement.
The Party Wall etc. Act 1996 is a UK legislation that outlines the procedures and requirements for carrying out construction work that may affect party walls, boundary walls, and excavations near neighbouring properties.
Compliance with this act is mandatory, and serving a party wall notice is a legal obligation in certain circumstances.
The party wall notice serves as a formal communication to the neighbouring property owner(s), ensuring that their rights are protected during the construction process.
It allows them to raise concerns, request additional safeguards, or appoint a party wall surveyor if necessary.
By providing a party wall notice, the client aims to establish clear communication and transparency with the neighbouring property owner(s).
This helps in preventing potential disputes that may arise due to the construction work and encourages a cooperative approach to resolve any concerns or issues.
Serving a party wall notice demonstrates the client's commitment to adhering to legal requirements and maintaining positive relationships with neighbours. It provides reassurance to both the client and the adjoining property owner(s) that the project will be carried out responsibly and with due consideration for their interests.
If you have answered Yes to Question 18, How many Party Wall Notices are required for your project?
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None - We do not Require Any Party Wall Notice's
1
2
3
4
5
6
7
8
9
10
What type of Party Wall Notice do you require?
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Please choose any that are applicable to your project.
Q19. Would you like Architecture North Ltd to serve a notice to your neighbor requesting temporary access for your construction project?
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Temporary access refers to the permission granted to the client and/or your construction team to access your neighbouring property, or area temporarily for the purpose of carrying out construction-related activities.
This access is typically required when the construction project directly affects or involves the neighbouring property or when it is necessary to ensure the smooth progress of the project.
During temporary access, the client and/or their contractors may need to cross or utilise a portion of the neighbouring property to carry out tasks such as:
1. Scaffolding installation and maintenance.
2. Demolition or excavation work.
3. Transporting construction materials or equipment.
4. Installation of utilities or services that require access through the neighbouring property
5. Repair or maintenance work that requires entry to the neighboring property.
6. Any other specific activities related to the construction project that involves the neighbouring property
Temporary access is typically sought with the consent and cooperation of the neighbour, and it may be facilitated through formal agreements or notices served to ensure legal compliance and protection of both parties' interests.
The access is temporary in nature and limited to the duration of the construction project, after which the property is restored to its original condition.
Q20. Are there any specific design or construction details that you would like to prioritise or focus on during the construction phase of the project?
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If Not Applicable, please enter N/A in this text box.
Q21. Would you like Architecture North Ltd to commence with your RIBA Work Stage 5: Project Management & Project Construction?
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Do you understand that if you have not previously accepted this scope of works from your contractual undertaking meeting, you will be subject to an administration charge and your quotation will increase in relation to inflation from when your quotation was issued.
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Not Applicable - We haven't requested this scope of work
Yes, I understand
Q22. Has the Instructing Client requested any Additional Scope of Services or Services Beyond the Original Project Brief?
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If the Answer to Question 22 is 'Yes' Please provide Details Below:
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If Not Applicable, please enter N/A in this text box.
Q23. Would you like a hard copy of your drawings to be sent to you?
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Postal/Collection Address
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If the client has not requested the delivery or collection of a set of drawings, please enter N/A here.
Please note that if you have requested a set of drawings to be printed and fail to collect them by the specified collection date and time, or if you have selected "Not Applicable" for any of the options provided, a copy of your drawings will automatically be sent to you via Royal Mail Special Delivery Guaranteed by 1pm, and the associated charges will apply.
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How many Drawing Issue Packs would you like to Recieve?
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0
1
2
3
4
5
How would you prefer to receive your printed out drawings? Delivery via Royal Mail Postage, or Collection in Person?
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If you would like your drawings delivered to you or prefer to collect them in person at our studio, please confirm that you understand this will incur a disbursement fee.
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When would you like your Drawings to be Delivered or Collected?
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Not Applicable - We have not requested any Drawings to be sent
Not Applicable - We have requested our Drawings to be Delivered via Royal Mail
Same Day Delivery
Next Working Day Delivery
3 Working Day's Delivery
5 Working Day's Delivery
7 Working Day's Delivery
If the client wishes to receive their drawings via Royal Mail, please specify the preferred postal service.
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Not Applicable - We haven't requested any Drawings to be Sent
Not Applicable - We have requested our drawings to be Delivered In-Person or Collected In-Person.
Royal Mail Special Delivery Guaranteed by 1pm
Royal Mail 1st Class Signed For
Royal Mail 1st Class
Royal Mail Tracked 24 Signature
Royal Mail Tracked 24
Royal Mail 2nd Class
Royal Mail Tracked 48 Signature
Royal Mail Tracked 48
Q24. Would you like to receive a copy of your project material(s) in their RAW format?
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Architecture North Ltd shall not be liable for any use of any project material other than for the purpose for which they were prepared and provided by the Architect/Consultant.
If the instructing client has answered "Yes" to Question 24, please undertake the Request for Information Form
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By requesting a copy of your Raw Files you as our instructing client understand that such a request releases any liability for professional negligence concerning your project. Architecture North Ltd shall not be liable for any use of the drawings and documents other than for the purpose for which they were prepared and provided by the Architect/Consultant. To open a Raw Document you need a software application that supports the format.
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Not Applicable - The Instructing Client has not requested a copy of their RAW Project Material(s)
Yes, I understand
Q25. As our Instructing Client could you please confirm that you have downloaded the most recent set of drawings and have retained a copy for your records?
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We recommend saving all documents received from us in a dedicated folder on your computer. This will allow us to efficiently discuss any set of drawings according to their date of issue, as indicated in the WeTransfer email you received from us.
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By ticking this box, you acknowledge that if you request a copy of our drwaings that have been previously uploaded a File Retrieval Fee will be applicable for this service.
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Instructing Client Details
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First Name
Last Name
Your Email Address
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Phone Number
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Correspondence Address including Full Postcode
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Project Site Address including Full Postcode
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Project Job Number
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Digitally Typed Signature
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Do you agree that your typed full name signature replaces, in this context, your written signature.
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Date of Declaration
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Time of Submission (Digital Format)
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Do you confirm that all the information you have provided Today is Correct
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