Employees Name
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Employees Job Title
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Date of Client Sign-Off Appointment
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Pre-Booked Calendar Appointment Start Time (Digital Format)
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Pre-Booked Calendar Appointment Finish Time (Digital Format)
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Allocated Meeting Time
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Date of Quotation Issued to the Client
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Date of Follow-Up Meeting
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Please confirm you have undertaken Quotation Follow-Up before proceeding with the Quotation Project Acceptance.
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Date of Quotation Expiry
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Date of Project Quotation Acceptance
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Start Time of Client Sign-Off Appointment (Digital Format)
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Project Job/Quote Number
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Which RIBA Professional Services Contract is the Instructing Client agreeing to:
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You understand that the quotation we have submitted to you is an estimate based on the initial information available at the time of your project proposal.
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Upon Project Acceptance, we will undertake RIBA Stage 0: Strategic Definition. Should this study reveal any new findings, adjustments to your project may be required. We will inform you promptly of any changes as outlined within your Project Scope.
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During our meetings with Architecture North Ltd, we would like to inform you that all meetings, whether in-person, in-studio, online, or remote, will be recorded in compliance with regulatory requirements. These recordings will be used for both training and monitoring purposes.
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Should our meetings take place in-person, would you prefer our team member to wear a face mask for your protection?
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Are you instructing Architecture North Ltd as a Private Individual Client or on behalf of a Company or an Organisation?
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Private Individual Client
Company or an Organisation
Instructing Client's Name
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Have you been Previously known by a Different Name
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Yes - Please Provide Details Below
No
What Name(s) were you Previously Known By?
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If Not Applicable, please write N/A
Instructing Client's Preferred Pronoun
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Instructing Client's Phone Number
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Would you prefer Phone Calls via WhatsApp or Traditional/Normal Phone Calls
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Do you authorise us to create a WhatsApp group for conference discussions if needed?
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Instructing Client's Email Address
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Do you require any reasonable adjustments in the way we communicate with you?
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If you have answered Yes to the above, please select all that apply
Instructing Client's Date of Birth (8 Digit Format)
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Instructing Client's Correspondence Address including Full Postcode
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Instructing Client's Project Site Address including Full Postcode
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Would you like to provide Architecture North Ltd with access to your Project Site by handing over the Site Keys?
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If you have provided us your Project Site Address Keys, this will us to access your Project Site without requiring your permission each time. Please note that we will continue to schedule meetings with you as needed, but your presence on-site will not be required unless specified.
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Please note, that while all due care will be taken, Architecture North Ltd accepts no liability for the safekeeping of your keys
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Should you wish to have your keys returned to you at any point of your engagement with us, this can be arranged by following the Client Handover Request Link
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If we ever need to send items to your property, do you have a designated Royal Mail Safeplace?
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If you have Answered Yes, please provide details below
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Does your project site have Wi-Fi available for our use? We ask because there may be occasions when we need to demonstrate things on our laptops while collaborating with you on your project.
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If you have answered "No" regarding Wi-Fi availability, please note that we can tether from our mobile phones. However, depending on the signal strength in the area, this may result in slower web searches, file downloads, or other online activities.
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As our client, you understand that by accepting your project, you are required to provide us with the Instructing Client's Original Proof of Identity Documentation. Architecture North Ltd will take a copy of this information and securely upload it to your project directory
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If you would like to upload a copy of the Instructing Client's Proof of Identity Documentation you can do this by following this link
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Please Note: These are the documents we accept for the Instructing Client's Proof of Identity
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As our client, you understand that by accepting your project, you are required to provide us with a copy of the Instructing Client's Original Proof of Ownership Documentation. Architecture North Ltd will securely retain a copy and upload it to your project directory
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If you would like to upload a copy of the Instructing Client's Proof of Property Ownership Documentation you can do this by following this link
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Please Note: These are the documents we accept for the Instructing Client's Proof of Ownership Documentations
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As our client, you understand that by accepting your project, you are required to provide us with a copy of the Instructing Client's Original Proof of Correspondence Address. Architecture North Ltd will securely upload this information to your project directory
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If you would like to upload a copy of the Instructing Client's Proof of Correspondence Address Documentation you can do this by following this link
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Please Note: These are the documents we accept for the Instructing Client's Proof of Correspondence Address Documentation
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As part of the payment process for our scope of services, we may need your bank details to handle transactions efficiently. This ensures that payments can be made smoothly, whether it's for a deposit, progress payments, or the final amount once the work is completed. If there are any changes or refunds during the project, having your bank details allows us to process those quickly as well. We take privacy and security seriously and will ensure your information is kept safe.
Would you like to provide Architecture North Ltd with your bank details?
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Your Bank Address including Full Postcode
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If Not Applicable, please enter N/A in this text box.
Are you the sole owner of all the land to which this application relates too, and has the applicant been the sole owner for more than 21 days?
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Is any of the land to which the application relates part of an Agricultural Holding?
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If No, and you cannot trace all the other owner/agricultural tenants, can you give the appropriate notice to one or more owner/agricultural tenants
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Terminology
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Proposed Scope of Works as Outlined within the Project Quotation
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Within your submitted Quotation, can you confirm that the Project Site Boundary is accurate?
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If the Project Site Boundary is incorrect, please Provide Details Below
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If Not Applicable, please enter N/A in this text box.
What is the Project Site Boundary Area?
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Is there an Existing Property on the Project Boundary Area
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What is the Anticipated Total SQM of the Proposed Scope of Works
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What is the Total SQM of the Entire Project, including both the Existing and the Proposed SQM. (If the Existing Property is being retained On-Site).
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Quoted Landscape Design SQM of the Project
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Do you understand that if your Proposed Square Meterage (SQM) for your project increases by more than 10%, your invoices will be adjusted to reflect the additional Scope of Works.
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Architectural Design Scope of Services
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For Architectural Design, please select how far you would like to proceed with your project based on the RIBA Work Stages
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Interior Design Scope of Services
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Which Interior Design Scope of Services would you like to proceed with for your project?
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Number of Master Bedroom Suite
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0
1
2
3
4
5
Number of Bedrooms
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0
1
2
3
4
5
6
7
8
9
10
Number of Bedroom/Home Offices
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0
1
2
3
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8
9
10
Number of Walk in Wardrobes/Dressing Area
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0
1
2
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6
7
8
9
10
Number of Living Rooms
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0
1
2
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5
Number of Living/Dining Rooms
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0
2
3
4
5
Number of Living/Dining/Kitchen Rooms
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0
1
2
3
4
5
Number of Living/Playrooms
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0
1
2
3
4
5
Number of Bathrooms/En-Suites
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0
1
2
3
4
5
6
7
8
9
10
Number of Dining Rooms
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0
1
2
3
4
5
Number of Hallways/Landings
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0
1
2
3
4
5
Number of Home Offices
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0
1
2
3
4
5
Number of Kitchen/Dining Rooms
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0
1
2
3
Number of Kitchen/Living Rooms
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0
1
2
3
Number of Kitchen Finishes
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0
1
2
3
Number of Playrooms
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0
1
2
3
4
5
Number of Terraces
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0
1
2
3
4
5
Number of Rooms for Styling Only
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0
1
2
3
4
5
6
7
8
9
10
If you have Selected 'Rooms for Styling Only' Please Provide Additional Information on the Rooms Below:
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If Not Applicable, please enter N/A in this text box.
Landscape Design Scope of Service
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For Landscape Design, please select how far you would like to proceed with your Project based on the RIBA Work Stages
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Has the Instructing Client requested any Additional Scope of Services or Services Beyond the Original Project Brief?
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If the Answer is 'Yes' Please provide Details Below
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If Not Applicable, please enter N/A in this text box.
Instructing Clients Invoice Preferences
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How would you like to received your Invoices from Architecture North Ltd?
You understand that Architecture North Ltd accepts Faster Payments and Operates exclusively in GBP. Should you transfer a non-sterling amount, the following fees will apply:
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Please understand that if you do not select a certain Scope of Works now and instruct us at a later date to proceed, your project will be subject to an administration fee and the quotation will increase with the Consumer Price Index (CPI).
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From the Appointed Scope of Works as mentioned above, what is the Total Quoted Amount for the Scope of Works
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As our instructing client, you understand that commissioning Architecture North Ltd for your project will result in the issuance of an invoice covering this specific scope of work and associated disbursements.
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Yes, I understand
Where you are acting on behalf of a Company or an Organisation, invoices may be addressed to the Company or an Organisation. However, in your capacity as named as the Instructing Client, you agree to guarantee personally the payment by the Company or an Organisation of all our Project Costs and Project Disbursements.
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You acknowledge that this invoice will be issued on the next business day at 10:30am, with payment due upon receipt.
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How will the Project be Financed?
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Do you have the finances for the construction costs of the project already in place?
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Yes
No
How much is your range of construction costs budget for the project?
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The Client has outlined they they are unsure on how much their project with cost to construct
No Budget for The Project
Below £50k
Between £50k to £100k
Between £100k to £150k
Between £150k to £200k
Between £200k to £250k
Between £250k to £300k
Between £300k to £350k
Between £400k to £450k
Between £450k to £500k
Between £500k to £550k
Between £550k to £600k
Between £600k to £650k
Between £650k to £700k
Between £700k to £750k
Between £750k to £800k
Between £800k to £850k
Between £850k to £900k
Between £900k to £950k
Between £150k to £1m
Over £1m
Would you like to add a Named Nominee to your Project Agreement? You can add a Named Nominee to your Project at anytime during the course of your Project. However, adding this later will incur an administration fee
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Named Nominee Name
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Has your Named Nominee been Previously known by a Different Name?
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What Name(s) was your Named Nominee Previously Known By?
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What was the Reason for your Named Nominees Name Change?
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Named Nominee Preferred Pronoun
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Named Nominee Phone Number
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Does your Named Nominee prefer Phone Calls via WhatsApp or Traditional/Normal Phone Calls
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Named Nominee Email Address
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Does your Named Nominee require any reasonable adjustments in the way we communicate with them?
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If you have answered Yes to the above, please select all that apply
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Named Nominee Correspondence Address including Full Postcode
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If you have not included a Named Nominee in your project agreement, please enter N/A in this box.
By adding a Named Nominee contact you understand that they will need to provide us with a copy of their Original Proof of Identity Documentation, where we will take a copy of the information and upload this onto your project directory.
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If you would like to upload a copy of the Named Nominee Proof of Identity Documentation you can do this by following this link
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Please Note: These are the documents we accept for the Named Nominee's Proof of Identity
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By adding a Named Nominee you understand that by accepting your project, you are required to provide us with a copy of the Named Nominee Original Proof of Correspondence Address. Architecture North Ltd will securely upload this information to your project directory
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If you would like to upload a copy of the Named Nominee's Proof of Correspondence Address Documentation you can do this by following this link
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Please Note: These are the documents we accept for the Named Nominee's Proof of Correspondence Address Documentation
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If you have added a Named Nominee to your Contract, would you like your Named Nominee to have access to essential project documentation, including contracts, permits, and key project files?
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If you have added a Named Nominee to your Contract, Correspondence Communication, would you like your Named Nominee to be carbon copied in our correspondence communication with the Instructing Client?
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If you have added a Named Nominee to your Contract, Would you like your Named Nominee should be included in the submission of invoices from Architecture North Ltd?
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By adding an Named Nominee you understand that they can speak and make changes to your project on your behalf.
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You understand that your Named Nominee will not have any legal rights, and your agreement will remain in your name, as the lead client.
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Are there any Pets or Animals at the Property? Both at the Project Correspondence Address and Project Site Address.
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If Yes, what's their name, and what type of Animal are they?
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If Not Applicable, please enter N/A
If Yes, is it possible to secure them in a separate location during our meeting’s?
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Not Applicable
Yes
No
Are there any specific days you are available to accommodate meetings? A tick indicates the days that work for you.
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Where would you prefer your meetings to be held? If needed, we can easily adjust the location at any time.
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If you have confirmed Remote Location Meeting's please provide the Remote Location Address
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If Not Applicable please write N/A here
If you have chosen your Meetings to be held at your Correspondence Address, Your Project Site Address, or a Remote Location, you will be liable for any associated travel and mileage as outlined with our Approved Disbursements.
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Here at Architecture North Ltd, we conduct Client Sign-Off Phone Calls to confirm instructions and approvals. These calls typically last 30 minutes. With this in mind, please select a suitable time slot from the options provided below.
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Clients Availability
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As the Instructing Client, you acknowledge and agree that you are required to notify Architecture North Ltd at least 48 working hours prior to the scheduled appointment if you are unable to attend, in order to avoid the cancellation fee. If notice is not provided within the 48 working hours before the scheduled appointment, the cancellation/no-show fee will be invoiced on the next working day following the missed appointment.
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As the Instructing Client you understand and agree that if you request an additional, unplanned, or emergency meeting, you will be liable for the associated fee. This fee will apply regardless of the nature or urgency of the meeting. By requesting such a meeting, the Client acknowledges their responsibility to pay the relevant fee as outlined in the contract.
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Would you like to receive our Bespoke Handmade Cards from Architecture North?
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Did you received any other quotations for this project?
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Yes
No
If you have Answered "Yes", what was the name of the other company or companies you considered?
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If Not Applicable, please write N/A within this box.
If you have Answered "Yes", what were there quoted amounts?
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If Not Applicable, please write N/A within this box.
If you have received quotations from other companies, please provide the details by uploading them through this link:
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How much did you expect to Pay for the Proposed Scope of Works associated with your Project?
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How did you hear about Architecture North Ltd?
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Why was our quotation accepted?
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If you have selected Other, please provide more details
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If Not Applicable, please write N/A within this box.
Could you please give us some feedback about what made you choose to appoint Architecture North Ltd for your project?
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How likely is it that you would recommend Architecture North to a friend or colleague?
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Project Confirmation
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As our instructing client, would you prefer to receive a physical copy of this contract, printed and delivered to you through Royal Mail Tracked 24? If this option aligns with your preference, please refer to our Disbursements section for the associated fees.
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Please undertake the Client's RIBA 0: Client Instruction
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Declaration Made
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By accepting this Project Quotation Acceptance Form, you affirm your agreement to the terms and conditions of Architecture North Ltd.
This signifies your consent to enter into a legally binding agreement with Architecture North Ltd.
As our client, do you herby agree to Architecture North Ltd quote for our professional Scope of Services
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To proceed with your project’s contract, a wet signature is required. Architecture North will provide you with a document for signature, which must be returned to us.
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Instructing Client's Digitally Typed Signature
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Do you agree that your typed full name signature replaces, in this context, your written signature.
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Date of Declaration
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Time of Declaration (Digital Format)
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Signed for and the behalf of Architecture North Ltd
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Do you agree that your typed full name signature replaces, in this context, your written signature.
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Date of Declaration
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Time of Declaration (Digital Format)
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If you would like to provide us with some feedback about your experience with us, please follow this link:
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If you would like to leave a review, please follow this link:
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