Invitation to Tender

Email Context:

Date: DD.MM.2023
Time: 18:00
From: tenders@architecturenorth.co.uk

Good evening [Name],

I hope you’re well.

We have been instructed by our client to request your scope of services in relation to our project as mentioned above.

We would like to invite you in providing our client with a quotation.

• WeTransfer Link: [WeTransfer Link]

- - -

Instructing Client Details:

• Instructing Client Name: [Instructing Client’s Name]

• Project Site Address: [Project Site Address]

• Application Description: [Application Description]

- - -

If you have any queries:

Any queries regarding this project are to be referred to:

• Name: [Architecture North Ltd or Instructing Client Name]

• Phone Number: [0115 773 4033 or Instructing Client Phone Number]

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Site Inspections or Site Visits:

The site may be inspected by arrangement with:

• Name: [Architecture North Ltd or Instructing Client Name]

• Phone Number: [0115 773 4033 or Instructing Client Phone Number]

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Please provide us with a quotation for the project scope of works on or before:

• Deadline Date: DD.MM.YYYY

We shall send another reminder the day before the submission date, to ensure that you remember to provide a quotation for our client's project.

The price quoted shall be addressed solely to Architecture North Ltd entirely in pound sterling.

Architecture North Ltd will present the quotation to the client specified above for their approval.

To facilitate the process, we kindly ask that you provide us with the following details in your submitted quotation:

• Price inclusive of VAT

• Timelines for the Proposed Scope of Work

• Payment Schedule

In the event that the aforementioned information is not included within your quotation, Architecture North Ltd reserves the right to withhold the submission of your quotation to the client.

We understand that you may have inquiries regarding your quotation submission for the project mentioned above.

However, we kindly request that you refrain from contacting Architecture North Ltd until we have notified the client.

Our communication will be directed towards the awarded tenderer through our client's contract selection process.

Please do not make contact with the client, our client has appointed Architecture North Ltd to liaise with this scope of services.

• This ensures that the tender process remains transparent and all parties involved are aware of the progress and updates of the project.

• It also helps to prevent any misunderstandings or miscommunications between the tender submissions and the client, as Architecture North Ltd will be responsible for managing the project and relaying any necessary information between the two parties.

Finally, please could you acknowledge safe receipt of this email, together with the attachments, and confirm that you will be providing us with a quote for the project mentioned above.

I trust that this meets with your approval, but should you have any questions, please don’t hesitate to contact us.

All phone calls, and conference sessions are recorded and monitored for the purpose of verifying accurate execution of your directives, whilst enhancing our level of service quality.

Our studio opening hours:
Monday 10am to 4pm   |   Tuesday 10am to 4pm   |   Wednesday 10am to 3pm   |   Thursday 10am to 4pm   |   Friday 10am to 3pm
Excluding bank/public holidays.

Our company policy does not allow us to undertake, or release any information until payment in full has been received.

You can follow us on our social media accounts, by searching @theANStudios which are also listed within my email signature, our social media accounts showcase a number of projects we have, followed by the professional level of service we deliver to our clients.

Many thanks,
Architecture North Ltd.