Tender’s Awarded

Arboriculturalist
18:00 - Day of Awarding Email

Email Context:

Date: DD.MM.YYYY
Time: 18:00
From: tenders@architecturenorth.co.uk

Good evening [Tender’s Name],

I hope you’re well.

This is an automated email from Architecture North Ltd.

I am instructed to inform you that our clients for the project as mentioned above has accepted your tender submission.

• Tender dated: DD.MM.YYYY

• Received at: HH:MM

• In the sum of: £00.00 inc VAT (If Applicable)

For the above works, in accordance with the submitted drawings, which can be found by following this link:

• WeTransfer Link: https://we.tl/t-nGNOy0Iu0Z

From your proposed scope of works for the project as mentioned above we require the following information:

1. Identifying and Cataloging Trees: This includes noting species, size, health, and location.

2. Health and Condition Evaluation: Assessing tree vitality, structural health, and identifying diseases, pests, and weaknesses.

3. Risk Appraisal: Identifying potential dangers from trees, like overhanging branches or weak limbs near structures, and assessing risks to safety and property.

4. Tree Protection Measures: Recommending safeguards during construction, like root protection zones and fencing.

5. Pruning and Maintenance Advice: Providing guidance for healthier trees, improved structure, and risk management.

6. Tree Preservation Plans: Designing strategies to integrate trees into development, ensuring coexistence with new structures.

7. Tree Removal Suggestions: Recommending tree removal for safety or property reasons, with justifications.

8. Tree Planting Recommendations: Suggesting suitable tree species based on soil and site conditions.

9. Tree Health Care Plans: Creating long-term strategies for tree maintenance, including irrigation and pest control.

10. Report Creation: Compiling findings, recommendations, and visual aids like maps.

11. Consultation and communication: Collaborating with clients and stakeholders to explain findings and recommendations.

12. Regulatory Compliance: Ensuring the survey adheres to local regulations for tree preservation.

Please contact us if a project site visit is required for your proposed scope of works.

Next Steps: Please provide us with the following information:

• Project Timeline of how long you anticipate your proposed scope of works will take to undertake (This can be an email to us, to outline for example it will take 2 weeks to produce this scope of works, etc.),

• Project Deposit Invoice,

• Your Bank Account and Sort Code Details.

Upon receipt of your project timeline of how long you anticipate the scope of works will take for you to undertake, I can confirm payment will be undertaken within Net 5 business days.

Please note: Without providing us with your project timeline for the above scope of works, this will therefore delay your payment.

In the meantime, please could you acknowledge safe receipt of this email, together with the attachments.

As per our invitation, all quotations and invoices shall be addressed solely to Architecture North Ltd entirely in pound sterling.

Architecture North Ltd will pay for your scope of services on behalf of our client.

As per your proposed scope of work, it is imperative that you ensure the alignment of your drawings with the client-approved drawings.

In the event of any discrepancies arising between the original tender and your proposed scope of work, please note that Architecture North Ltd shall not be held responsible for any negligence on your part.

Therefore, the responsibility for this proposed scope of work lies solely on you.

I trust that this meets with your approval, but should you have any questions, please don’t hesitate to contact us.

All phone calls, and conference sessions are recorded and monitored for the purpose of verifying accurate execution of your directives, whilst enhancing our level of service quality.

Our studio opening hours:
Monday 10am to 4pm   |   Tuesday 10am to 4pm   |   Wednesday 10am to 3pm   |   Thursday 10am to 4pm   |   Friday 10am to 3pm
Excluding bank/public holidays.

Our company policy does not allow us to undertake, or release any information until payment in full has been received.

You can follow us on our social media accounts, by searching @theANStudios which are also listed within my email signature, our social media accounts showcase a number of projects we have, followed by the professional level of service we deliver to our clients.

Many thanks,
Architecture North Ltd.